Privacy Statement

The municipality of Son en Breugel considers it important that your personal data are processed correctly. Below you will find general information on how the municipality handles your personal data and which rights you can exercise with regard to privacy. The municipality of Son en Breugel processes personal data for the performance of its statutory and public-law tasks. The municipality has your personal data because you use our services and/or because you provide these data to us. Personal data are data that provide characteristic information about a person, such as a name, address, e-mail address or telephone number, but also a passport photo or camera images can contain personal data. The processing of this personal data is subject to the General Data Protection Regulation (AVG).

In addition, the municipality also processes police data in the context of crime detection by municipal police officers, this data is not covered by the AVG, but it is subject to the Police Data Act.

The protection of your personal data

The way in which the municipality of Son and Breugel handles your personal data is laid down in a municipal Privacy Policy of the Municipality of Son and Breugel. This is an elaboration of how the municipality fulfills the obligations arising from the AVG. The municipality complies with these obligations.

That means the congregation:

treats your personal data with care and keeps it confidential;
collects and processes your personal data only if certain Requirements specified in the law are met;
uses your personal data only for the purpose for which you provided it;
Does not share your personal data with third parties without your consent, unless the law permits it;
takes steps to ensure that your personal data is accurate and current;
strives to process as little personal data as possible. Only those personal data are processed that are necessary to perform its task;
Does not retain your personal data longer than necessary;
Does not use your personal data for commercial purposes.

The Personal Data Authority (AP) monitors municipalities' compliance with these obligations. The AP is an independent organization established by the government.

Duty of confidentiality

Only employees of the municipalities authorized to do so have access to your personal data. They have a duty of confidentiality.

Security measures

The municipality takes measures to prevent the misuse, loss and other and undesirable handling of personal data. These measures comply with the applicable municipal information security standards.

Your rights

As a municipality, we record and use various personal data about you. You have important rights under the AVG that allow you to influence this:

right to information;
right of inspection;
right to change;
right to removal and erasure;
right to object;
right to restriction.

Right to information

You have the right to be informed about how we process personal data. For example, the Municipality of Son and Breugel informs you about how we fulfill the obligations arising from the AVG in the Municipal Privacy Policy of the Municipality of Son and Breugel. In addition, you are entitled to specific information about the processing of your personal data. If possible, we will give you this information when we determine your personal data.

Right of inspection

At your request, you can find out whether we process personal data about you. If so, we will give you an overview of your personal data with information about what we do with it and why. If you wish, you can obtain a copy of your personal data. If the document is too voluminous, we may choose to allow you to inspect it at the Municipal Office or through your customer portal.

Right to change

At your request, we may change your personal data. This can be done in the following situations:

If your personal data is incorrect; and
If your personal data is incomplete.

Right of deletion and erasure

We may delete your personal data at your request under certain circumstances. For example, in the following situations:

if you find that the personal data is no longer needed for the purpose for which the personal data was collected and the retention period has not yet expired;
If the municipality uses your personal data in violation of the law.

Sometimes, as a municipality, we are required by law to retain personal data. In this case, you cannot exercise the right to delete your personal data. Think of an application for a grant.

Following on from this is the right to be forgotten (erasure) if it is possible we can ensure that your personal data, which we have posted or caused to be posted on the Internet, is erased. Your personal data processed in other organizations' systems are also covered by this right.

Right to object

You can object to the processing of your personal data in certain cases and ask us to stop processing immediately.

Right to limitation

You can request to restrict the processing of your personal data, that is, temporarily stop its use. This may be necessary if you need time to verify the personal data, or because there is a dispute about the lawfulness of the processing.

According to the Wpg, you have the following rights:

The right to clear information about what we do with your personal data.
Inspection: you can ask what personal data we process about you.
Rectification an addition: you can ask us to change your personal data.
Destroy: you can ask us to destroy your personal data.

Right to data portability

The right to data portability is not common among municipalities. This right allows municipalities to give your personal data to another party. It is not necessary to use this right if you move to another municipality.

Exercising your privacy rights

To exercise your rights, submit a request online. Please include what your request pertains to:

Right of inspection

Right to change

Right of deletion and erasure

Right to object

Right to limitation

Right to data portability

You can also write to municipality of Son en Breugel, postbus 8, 5690 AA Son en Breugel. In order to process your request we are required to establish your identity. If you submit a written request to us, we ask you to come to the town hall. We can then establish your identity and avoid, for example, providing an overview of personal data to a person other than the requester.

Processing your request

There is also a difference in the handling of you request under the AVG and WPG. Within one month of receiving the request under the AVG, we will assess whether your request is justified. If your request is very complex, the execution may take longer. But even then, you will receive a notice within one month informing you that more time is needed to assess your request. You will receive a decision. If your request is denied, you can appeal. If you cannot resolve the matter with the municipality, you can file a complaint with the Personal Data Authority.

If you submit a request for inspection under the Wpg, you will receive a response from us within 6 weeks of receipt. In cases specified by law, we may delay our substantive response for up to 4 to 6 weeks.

If you submit a request for rectification or destruction you will receive a response from us within 4 weeks.

Permission

In most cases, personal data are processed for the performance of a statutory or public law task. In some cases, your consent is required for the processing of your personal data. It will then be explained to you in clear and understandable language what the consent request is about. The data will be used only for the purpose for which it was originally intended. If it does prove necessary to use the data for other purposes, the municipality will inform you of this. You are free to give or refuse the consent. If you refuse, you will still be helped. If you do give permission, you may withdraw it at any time.

Register of processing activities

The municipality keeps a register of our processing activities. This register contains information about the personal data the municipality processes.

This includes the following information:

Who is responsible for the personal data (e.g., the board of mayor and aldermen);
A description of the categories of personal data the municipality processes (e.g., name, address, phone number or BSN);
the purposes for which the municipality processes the personal data (for example, to issue a passport, grant a license or provide a benefit);
A description of the categories of persons the municipality processes (e.g., applicant for a license or benefit recipient);
the retention period of personal data;
The categories of recipients to whom your data were provided (e.g., the UWV).

When the municipality outsources work

In principle, your personal data is not shared with third parties, but it may happen that the municipality outsources work to an external party. That external party may then process your personal data on behalf of the municipality. In that case, the municipality remains responsible for your personal data and makes written agreements with that external party about the security and confidentiality of your data. It may be necessary for the municipality of Son en Breugel to share personal data with others such as other municipalities, the province, the state, the Public Prosecutor's Office and the police in order to carry out a legal obligation or a task under public law. This only happens if there is a legitimate basis for this as referred to in the AVG, possibly in combination with a cooperation agreement.

Basic Registration of PersonsBRP).

In addition to the AVG, there is the BRP Act. This is the population register, in which the municipality records the personal data of its residents. You also have the right to see, correct, supplement or change your personal data recorded in the basic registration. You can find what information about you and your minor children is in the BRP by logging in with DigiD at MijnOverheid. This is the only way to view your and your minor children's personal data digitally. To correct, supplement or change your personal data, you will have to come to the town hall in person. Removing data from the BRP is only possible for data about your adoption, your child given up for adoption or your gender reassignment. You can make a removal request by logging in with DigiD on our website. More information can be found here.

Cookies

When you visit our website, we process your personal data with cookies. The municipality of Son en Breugel uses technical cookies to allow the website to function, but we also use a web statistics program. Only the first two bytes of an IP address are used, so that they cannot be traced back to you as a person. On our website you can find a number of links to external websites. The content of the websites you access via a link, including the cookies placed by these parties, are not the responsibility of the municipality of Son en Breugel. Read more in our cookie statement.

Chatbot GEM

Through our Chatbot 'My virtual municipality assistant' on the website of Son en Breugel we use your data to give the best possible answer. The content of the chat conversations are also used to improve the chatbot. In the chats, we do not want to share any privacy-sensitive information with you. Think for example of a Citizen Service Number or personal data. Therefore, we do not answer questions via chat that require privacy-sensitive information. In that case we will ask you to contact the municipality in another way. We also ask you not to share any privacy-sensitive information with us via this chatbot. We collect the personal data you provide to us, as well as your IP address. These are anonymized. When you leave feedback in the chat this is also processed.

Using the chatbot is not mandatory, of course. Would you like to contact us in another way? That is of course no problem you can reach us by phone at 0499-491-491 or check our contact page.

Privacy Officer

The municipality of Son and Breugel has appointed a Privacy Officer. The Privacy Officer is the legal advisor on privacy issues for the municipality. If in your opinion the municipality does not comply with a legal obligation, or if you have questions about the processing of your personal data, you can contact the Privacy Officer. You can submit this through the municipality's website or by letter. The Privacy Officer will then contact you.

Data Protection Officer

The municipality is required to employ a Data Protection Officer. The Data Protection Officer monitors compliance with privacy laws by the municipality. He or she works with the Authority for Personal Data for this purpose. If you have any questions about the processing of your personal data or about your rights, please contact the municipality's Data Protection Officer at fg@dienstdommelvallei.nl or by calling 088-1631000.

Camera surveillance

Within the municipality of Son en Breugel, camera surveillance is used in various places including public spaces. Cameras are only used to increase safety on the street and there is no other less intrusive way to achieve the goal.

Cameras are used in and around municipal buildings. The purpose is to protect the safety and health of employees, visitors and valuable property. When images are taken, these images can be used as evidence in case of incidents. In such a case, a report can be filed.

Camera surveillance is expressly not used as a means of controlling the performance of staff members.

Temporary camera surveillance

The municipality of Son en Breugel deploys temporary camera surveillance for the purpose of monitoring and maintaining public order and/or safeguarding the health and safety of those involved. When the municipality of Son en Breugel intends to deploy temporary camera surveillance, the municipality publishes the designation decision. You always have the opportunity to object to this.

The deployment of temporary camera surveillance also has desirable side effects for the municipality:

Images are subsequently requested by the police for detecting illegal activities. (Investigation)
Potential offenders refrain from committing crimes due to the camera surveillance employed (Preventive)
Improving residents' and business owners' sense of security (Sense of Security).

Legality

Section 151c of the Municipalities Act provides the municipality of Son en Breugel with a legal framework for the deployment of (temporary) camera surveillance in the interest of maintaining public order. The mayor performs his public law task. On the basis of Article 2:77 of the General Municipal Bye-Law, the Council grants the mayor the authority to place cameras for a certain period of time for the purpose of surveillance at a public place and other places designated by the municipal council. The camera images may be recorded under Article 151c of the Municipal Law in the interest of maintaining public order. This data processing takes place as part of the exercise of police duties and thus falls within the scope of the WPG. Images may be kept for a maximum of 4 months, unless (it is suspected) that the data is necessary for the investigation of a committed criminal offence.

Image retention period and ANPR hits

Camera images are automatically overwritten after 30 days; for ANPR hits it is 28 days.

Storage and processing of images

For storage, processing, support and maintenance of the images and cameras, the municipality engages third parties.

Transfer outside the EEA

The cloud storage (sub)processor of the images involves transfer outside the EEA in connection with the engagement of a U.S. Corporation. The transfer takes place on the basis of Standard Contractual Clauses (SCCs).

Recipients

Police and prosecutors can access the imagery and ANPR hits on demand for detection of illegal activities.

Chip waste containers

The municipality of Son en Breugel uses a chip in the Waste container(s) to register which container belongs to which address. This enables us to collect household waste correctly, prevent containers from being lost or misused and - if applicable - to calculate the waste disposal charges. This processing is done on the basis of our statutory duty (Environmental Management Act and Municipalities Act). The data are not kept longer than necessary and are only shared with parties who collect waste on our behalf.

Online meetings/video calling

The municipality of Son and Breugel allows certain meetings to take place online. This involves making a live stream or video recording. Participants have the option of turning off the camera and microphone.

One example is video calling during Council meetings.